# Which management software suits an accounting firm in French Polynesia? > Choosing practice management software for an accounting firm in Tahiti: engagements, planning, time tracking, budgets, pre-billing of fees. What belongs to production tools, and where Vaka Expert, Kura and UTU fit. - Source : https://devlab.io/en/guides/accounting-firm-management-software-french-polynesia - French version : https://devlab.io/guides/logiciel-gestion-cabinet-comptable-polynesie-francaise - Published : 2026-11-10 - Last updated : 2026-11-10 - Contact : contact@devlab.io **For an accounting firm in French Polynesia, practice management software tracks engagements, team planning, time spent, budgets and the pre-billing of fees. Vaka Expert, published by Devlab in Tahiti, covers that tracking. It works alongside production tools: Kura to read client documents, UTU to run payroll for several client files.** ## The essentials - Practice management software does not keep client books: it tracks the firm itself, meaning its engagements, its teams, its hours and its fees. - Five building blocks do the tracking: engagements and client files, teams and planning, time spent, budgets and profitability, pre-billing. - Vaka Expert is the Vaka edition for accounting, audit, statutory audit and advisory firms; it is presented in a demonstration. - Two other Devlab products handle production: Kura reads client invoices and receipts before the accounting export, UTU runs payroll for several client files in one workspace. - Vaka Expert pricing is published on its page: one licence per firm, paid once, then a subscription per user. ## What does accounting firm management software cover? A firm uses two families of tools. Production tools serve client files: bookkeeping, review, tax returns, payroll, document collection. Practice management software serves the firm: who works on which engagement, how far along it is, how many hours it has used and what remains to be billed. Mixing the two wastes time when choosing. An excellent production tool does not tell you that an engagement is over budget; good practice management does not produce a tax return. Start by naming the problem: if a partner cannot tell, on a Monday morning, which engagements are late and which are profitable, the firm needs practice management software. ## Which features should you check before choosing? Ask to see each feature on a real engagement from your firm, not on a prepared example. The first five lines are the core of the tracking; the next ones decide whether the team adopts the tool. - Engagements and client files: clients, commitments, the person in charge and the progress of each engagement. - Teams and planning: assignments per staff member and a visible workload before a deadline is promised. - Time spent: a timer or manual entry, then approval by a manager. - Budgets and profitability: hours used, costs and work remaining, engagement by engagement. - Pre-billing: fees prepared from the tracking, before the invoice is issued. - Phone: an interface that works away from the office, at the client's premises or between two islands. - Support: a team that answers during your working day. - Access rights: each staff member sees their engagements, the partner sees everything. ## From time spent to pre-billing: why the thread matters A firm's profitability is decided between the hour worked and the hour billed. When time is noted at the end of the week in a spreadsheet, part of it is lost, and the partner discovers the overrun when writing the invoice, too late to discuss it with the client. Management software links the steps. Timed or entered hours are approved, compared with the engagement budget, then used to prepare the fees. The partner sees hours used, costs and work remaining before billing: they can adjust the scope, warn the client or accept the gap knowingly. ## Which criteria are specific to French Polynesia? The Polynesian market is small and so are firm teams: the same person often moves from bookkeeping to a review and then to an advisory engagement in one day. Planning must therefore show each person's real workload, especially when VAT deadlines and year-end closings overlap. The time zone matters as much as the features. A vendor reachable only during the Tahiti night adds a day to every question. Also check that fees are prepared in Pacific francs without conversion, and that the tool stays usable on an unreliable connection in the islands. ## Where does Vaka Expert fit? Vaka Expert is the management software for accounting, audit and advisory firms published by Devlab in Tahiti. It tracks engagements and client files, teams and planning, time, budgets and profitability, then prepares the pre-billing of fees. Each team sees the progress of its engagements and the work remaining. It is presented in a demonstration: Devlab walks through the workflows and defines the scope with the firm. The interface works on a computer and on a phone, with the same files. Questions are handled during Papeete business hours by the team that builds the software. Vaka Expert is not the right choice if you are first looking for software to keep your clients' books: its published scope is tracking the firm. Nor is it for a firm of one or two people that tracks its engagements comfortably in a spreadsheet. ## What about production: documents, payroll, tax? Devlab publishes two products that serve client files. Kura reads invoices and receipts line by line, keeps the document and the extracted data side by side for checking, then prepares exports to the firm's accounting tool; each client's documents stay filed by client. UTU calculates payroll in Pacific francs and groups several company files in one workspace, with access set file by file. On the company side, Vaka Pro prepares VAT, corporate tax and the DAS2 fee return from the entries, and provides a firm workspace on the same files: the firm checks returns and the closing without a reworked export. These three products are chosen separately, depending on what slows you down today. ## How do you assess firm software in a demonstration? Prepare a fictional but realistic engagement and ask the vendor to run it in front of you, then do it again yourself. A successful demonstration is judged by what a partner understands in one minute, without explanation. - Create an engagement with an hours budget and two staff members assigned. - Enter time over a week, including a forgotten day caught up later. - Approve the time and compare hours used with the budget. - Push the engagement over budget and see who is alerted, and when. - Prepare the engagement's fees from the tracking. - Repeat the first two steps from a phone. ## Frequently asked questions ### Which management software suits an accounting firm in French Polynesia? Software that tracks engagements, planning, time spent, budgets and the pre-billing of fees, with support reachable on Tahiti time. Vaka Expert, published by Devlab in Tahiti, is designed for that tracking. Collecting documents and running client payroll belong to other tools, such as Kura and UTU. ### What is the difference between practice management software and accounting production software? Production software serves client files: entries, review, tax returns, payroll. Management software serves the firm: engagements, team workload, hours used, profitability and fees to bill. Most firms need both. ### Does Vaka Expert keep the books of the firm's clients? Its published scope is tracking the firm: engagements, teams, time, budgets and pre-billing. For client files, Kura prepares documents before the accounting export and UTU runs payroll; Vaka Pro, the business edition, provides a firm workspace on the company's files. ### Can an accounting firm use Kura and UTU for its clients? Yes. Kura is built for accounting firms and their clients: documents stay filed by client and nothing reaches the accounting tool without a check. UTU groups payroll for several companies in one workspace, with access specific to each file. ### Does Vaka Expert work on a phone? Yes. The Vaka interface works on a computer and on a phone, with the same files: a staff member can enter time at the client's premises and a partner can follow progress away from the office. ### How much does Vaka Expert cost? Vaka Expert pricing is published on its page: one licence per firm, paid once, then a monthly subscription per user. Scope, connections and adaptations are set out in a written proposal. ## Next step Do you know which engagements are profitable this month? Show us how your firm tracks its engagements and time today: we will tell you frankly whether Vaka Expert would save you time, or whether a spreadsheet is still enough. — https://devlab.io/en#contact ## Read next - [Vaka Expert, management software for accounting firms](https://vaka.devlab.io/landing/en/accounting-firm-software) - [Vaka: VAT, corporate tax and DAS2 prepared from your entries](https://vaka.devlab.io/landing/en/french-polynesia-tax) - [Kura: invoice OCR software in French Polynesia](https://kura.devlab.io/en/invoice-ocr-french-polynesia) - [Automating supplier invoice processing](https://devlab.io/en/guides/automating-supplier-invoice-processing) - [Payroll and HR software in French Polynesia: what it must handle](https://devlab.io/en/guides/payroll-hr-software-french-polynesia) - [VAT, corporate tax and fee records: what software should prepare](https://devlab.io/en/guides/vat-corporate-tax-das2-french-polynesia) - [Our SaaS software published in Tahiti](https://devlab.io/en/saas-software-tahiti) --- ## About Devlab Devlab is a Polynesian digital agency founded in 2014 in Tahiti (French Polynesia): custom web and mobile development, AI agents and automation, ERP integration and digital communication (Flow by Devlab). Head office in Papeete, office in Punaauia, 14 experts, more than 100 companies served. Contact: contact@devlab.io — https://devlab.io