# Choosing invoicing software in French Polynesia. > What invoicing software must handle in French Polynesia: CFP francs, local VAT, the small-business exemption, numbering, credit notes, deposits, reminders and the link to accounting. Sole trader or company. - Source : https://devlab.io/en/guides/invoicing-software-french-polynesia - French version : https://devlab.io/guides/logiciel-facturation-polynesie-francaise - Published : 2026-11-09 - Last updated : 2026-11-09 - Contact : contact@devlab.io **Invoicing software suited to French Polynesia issues quotes and invoices directly in CFP francs, applies the territory’s VAT rate on each line, numbers invoices with no gaps and handles credit notes, deposits and payment reminders. A sole trader can stick with a simple tool; a company with stock and bank accounts gains from an ERP such as Vaka, published by Devlab in Tahiti.** ## The essentials - French Polynesian VAT has three rates, 5%, 13% and 16% depending on the transaction, published by the DICP: the software must carry them line by line, on an invoice kept in CFP francs. - Under the small-business exemption (franchise en base), the business does not charge VAT and must print the wording « TVA non applicable, franchise en base » on its invoices, according to the DICP. - For a sole trader billing a handful of jobs alone, a simple invoicing tool is enough in most cases; an ERP becomes useful once stock, banking and accounting come into play. - A sent invoice is never edited: a mistake is corrected with a credit note, which keeps a record of the original transaction. - Vaka Pro links the quote to the accounting entry; its entry price is published on its page. ## Which invoicing software works for French Polynesia? The right software is the one that never makes you convert or fix anything by hand. It calculates in CFP francs, rounded to the franc, offers the territory’s VAT rates on every line and produces a PDF the customer can pay without calling you. A tool designed for the euro and another territory’s VAT will have you touching up every document. The rest depends on your business: a one-off service invoice has different needs from a sale that leaves the stockroom, is collected by direct debit and has to show up in the month’s accounts. ## Sole trader or company: do you need an ERP? If you are a sole trader billing a few jobs a month on your own, a simple invoicing tool is enough in most cases: quotes, numbered invoices, a view of what is still unpaid and an export for your accountant. There is no point paying for an ERP to do that. A company that manages stock, several bank accounts and accounts kept in-house or by a firm has a different problem: linking the invoice to everything around it. There, an ERP turns the quote into an order, the order into a stock movement, the invoice into a payment and the payment into an entry, with no re-keying. ## What must invoicing software handle in French Polynesia? Before choosing, check each point on a test document rather than on a feature list. Software that ticks half the boxes leaves the other half to a spreadsheet. - Amounts in CFP francs, with no conversion from another currency. - The territory’s VAT rate on each line, and the exemption wording if it applies to you. - Continuous invoice numbering, with no gaps or duplicates. - Invoices locked once sent, corrected by credit note. - Deposits and payment schedules taken from the quote lines. - Reminders for overdue payments, prepared from payment follow-up. - Export to accounting or, better, entries booked directly. ## Local VAT: rates and the small-business exemption According to the DICP, the reduced 5% rate applies in particular to food products, the 13% rate to services that fall under neither the reduced rate nor an exemption, and the standard 16% rate to other goods, imports included. A single invoice can therefore carry several rates. The DICP also states that the franchise en base applies to businesses whose annual turnover is below 10 million CFP francs. They do not charge VAT, cannot deduct their suppliers’ VAT and must print « TVA non applicable, franchise en base ». Once the threshold is passed, VAT is charged from the first day of the following month. Your accountant confirms which regime applies to you. ## From quote to accounting entry: what an ERP changes In an ERP the invoice is just one step. With Vaka, an accepted quote becomes an order or an invoice; deposits, payment schedules and subscriptions reuse its lines, prices, quantities and rates included. The invoice goes out by email with its PDF and a viewing link that gives the customer the payment details. Transfers, cheques and direct debits are recorded against invoices, the bank statement is reconciled, and the accounts receive the entries without re-keying. The month’s VAT is then prepared from those entries, rate by rate, for the accountant. ## Where does Vaka fit? Vaka Pro, the business edition of the ERP published by Devlab in Tahiti, covers invoicing in CFP francs with gap-free numbering, credit notes, deposits, subscriptions and reminders, then banking, accounting and French Polynesian tax. Devlab invoices and collects payments on Vaka for its own company. Its entry price is published on its page. There is no point taking it for a handful of monthly invoices with no stock and no in-house accounting: a simple tool costs less and does the job. It earns its place when the invoice has to reach stock, the bank and the balance sheet without going through a spreadsheet. ## How do you test invoicing software before adopting it? Run a full trial on fictitious data: a quote with one line at 13% and one at 16%, a deposit, the final invoice, then a partial credit note. Check the numbering, the totals per rate, rounding to the franc and what the customer receives. Finish with the export or the accounting entries: your accountant should find every amount without reworking it. If the trial needs a conversion, a VAT rate typed by hand or an invoice edited after sending, look elsewhere. ## Frequently asked questions ### Which invoicing software handles French Polynesian VAT and the CFP franc? Software that keeps amounts in CFP francs without conversion, carries line by line the territory’s three VAT rates, 5%, 13% or 16%, and numbers invoices with no gaps. Vaka Pro, published by Devlab in Tahiti, does this and links the invoice to banking and accounting; for a few invoices a month, a simpler tool is enough. ### Does a sole trader need an ERP? Rarely. For a few invoices a month with no stock, a simple invoicing tool that handles CFP francs, the territory’s VAT or the exemption, plus an export for the accountant, does the job. ### What must an invoice show under the small-business VAT exemption? According to the DICP, the business does not charge VAT and must print « TVA non applicable, franchise en base » on its invoices. Check with your accountant that your turnover falls under this regime. ### Can an invoice be changed after it has been sent? No, and good software prevents it: the correction goes through a credit note, which keeps the original invoice and explains the difference. In Vaka, an approved, sent or paid invoice is locked. ### How do you connect invoicing to accounting? Either through an export the accountant imports, or through an ERP where the invoice produces its own entry. In Vaka, payments and bank reconciliation follow the invoice, and VAT is prepared from the entries. ### How much does Vaka cost for invoicing? Invoicing is part of Vaka Pro. For one module, its entry price is published on its page; further modules and data migration are quoted. ## Next step How much time do your invoices take? Send us a sample quote and invoice: we will answer frankly, simple tool or Vaka, depending on what saves you time. — https://devlab.io/en#contact ## Read next - [Vaka: quotes and invoicing in CFP francs](https://vaka.devlab.io/landing/en/quoting-invoicing-software) - [Matching payments to the bank with Vaka](https://vaka.devlab.io/landing/en/bank-reconciliation) - [Vaka, Devlab’s ERP: overview](https://vaka.devlab.io/landing/en) - [Preparing local VAT with Vaka](https://vaka.devlab.io/landing/en/french-polynesia-tax) - [Guide: choosing an ERP for a Polynesian SME](https://devlab.io/en/guides/choosing-an-erp-for-an-sme-in-french-polynesia) - [Guide: preparing VAT and corporate tax from your entries](https://devlab.io/en/guides/vat-corporate-tax-das2-french-polynesia) - [DICP: VAT in French Polynesia, including the exemption (in French)](https://www.service-public.pf/dicp/professionnels/vos-impots/taxe-sur-la-valeur-ajoutee/) - [Automating supplier invoice processing](https://devlab.io/en/guides/automating-supplier-invoice-processing) --- ## About Devlab Devlab is a Polynesian digital agency founded in 2014 in Tahiti (French Polynesia): custom web and mobile development, AI agents and automation, ERP integration and digital communication (Flow by Devlab). Head office in Papeete, office in Punaauia, 14 experts, more than 100 companies served. Contact: contact@devlab.io — https://devlab.io